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HR & Recruiting·1–2 weeks·1–2 weeks

New-Hire Onboarding Bot

From signed offer to week 2. Sends welcome packet, answers HR / benefits / IT questions in chat, provisions accounts via SSO, nudges manager when an onboarding task slips. Cuts manager onboarding time to a quarter, lifts day-90 retention.

Time-to-first-commit / sale
−35%
Manager onboarding hours
−72%
90-day retention
+9 pts
The problem

What this fixes.

  • First-week experience predicts retention

  • Managers can't onboard during shipping crunch

  • Account provisioning takes 3 days

How it works

Three jobs, on rails.

Greet

Personalised plan

Per role / team / location — auto-generated.

Answer

HR + benefits

From handbook + benefits docs, grounded answers.

Provision

Accounts day-0

Role-based provisioning via your identity provider.

From signed proposal to live

The path.

01

Map the day-0 / day-1 / week-1 / week-2 milestones per role.

02

Define the role-based access matrix so provisioning runs on signed-offer trigger.

03

Bot DMs the new joiner the moment the contract is signed.

04

Manager dashboard shows only the new joiners whose plan is slipping.

A real moment

One scenario, one outcome.

The scenario

An engineering hire signs the contract on Friday at 18:00 for a Monday start.

The outcome

By Saturday morning: laptop ordered, GitHub seat provisioned, calendar invites for week-1 sent, welcome message and pre-reading ready. Monday 09:01 they're shipping code, not asking 'where's my login?'

Engagement

Scoped on a call.

Delivery

1–2 weeks

Engagement model

Pilot → retainer

Scope confirmed in a 30-minute call. Fixed scope, fixed timeline before you sign. We'll send a one-page proposal within 48 hours.

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