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Sales & Lead Gen·1–2 weeks·1–2 weeks

CRM Hygiene Agent

An agent that wakes up every night, finds duplicates, merges them with the right rules, fills missing fields from public sources, and flags records that contradict each other. The result: pipeline reports stop lying.

Duplicate records
−92%
Field completeness
+58%
Campaign performance lift
+22%
The problem

What this fixes.

  • 30–40% of records are garbage

  • Forecast and ABM segmentation break on dirty data

  • Manual cleanup never finishes

How it works

Three jobs, on rails.

Dedupe

Smart merge

Identity matching with confidence threshold + audit log.

Enrich

Auto-fill

Fills firmographics and company signals from public sources.

Flag

Contradictions

Detects mismatched company / size / domain fields.

From signed proposal to live

The path.

01

Decide which two fields define identity in your CRM (usually email domain + company name).

02

Pick the merge rule for conflicts: most-recent wins, sales-owner wins, or manual queue.

03

Run the first dry-pass on a sandbox copy, review the audit log, then commit.

04

Switch on the nightly job and the contradictions Slack alert.

A real moment

One scenario, one outcome.

The scenario

A 22k-contact HubSpot has 'Acme Inc', 'Acme, Inc.', 'acme.com' and three orphaned deal records belonging to the same account.

The outcome

Overnight: one canonical account with all three deals attached, MRR rolled up correctly, and a Slack note about the merge for the owner.

Engagement

Scoped on a call.

Delivery

1–2 weeks

Engagement model

Pilot → retainer

Scope confirmed in a 30-minute call. Fixed scope, fixed timeline before you sign. We'll send a one-page proposal within 48 hours.

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